In the age of digital connectivity, the traditional office setting has evolved drastically. Many of us have discovered the benefits of remote work – flexibility, zero commute time, and improved work-life balance. However, the transition from an office desk to a home office isn’t always a seamless one, especially if your company doesn’t have a standing remote work policy. The first step? Crafting a compelling work-from-home request email to your boss.
What is a work from home request email?
A work from home request email is a formal or semi-formal written communication sent by an employee to their supervisor or manager requesting permission to work remotely instead of physically in the office. This type of email is prevalent when flexible work arrangements are part of the company culture or in response to personal circumstances, such as health issues, family commitments, or unforeseen events like a pandemic. The email typically outlines the reasons for the request and the proposed duration of the work from home period. It often includes assurances about the employee’s ability to maintain productivity and communication while working remotely.
How to approach your boss about wanting to work from home
Navigating the conversation about remote work with your boss requires tact, timing, and thorough preparation. Start by identifying the ideal moment to broach the subject, ensuring they’re not overwhelmed with other tasks. It is beneficial to approach them after positive team meetings or when you know they’re generally more receptive. Next, arm yourself with solid research.
Familiarize yourself with studies and statistics that support the advantages of remote work, such as improved productivity and enhanced mental well-being. Citing instances from the past where you’ve effectively managed responsibilities and deadlines outside the traditional office setting can support your case. Rather than diving into a permanent shift, consider proposing a trial period to demonstrate your willingness to be assessed and adapt based on feedback.
Lastly, be proactive. Expect potential reservations your boss might have about remote work, like potential communication challenges or issues with accountability, and be prepared to address them head-on.
What to include in a work-from-home request email
State your reason
Whether it’s because of health concerns, childcare responsibilities, or simply because you believe you’d be more productive, it’s important to be honest about your reasons.
Specify the duration
Clearly mention if this is a permanent request, a few days a week, or just a temporary arrangement.
Present a work plan
Detail how you plan to manage your tasks, facilitate communication, and maintain productivity. This will show your boss that you’ve considered the operational side of things.
Reiterate that you’ll be just as available for meetings, urgent tasks, and team interactions as in the office.
Offer regular updates
Propose a system where you update your manager on your progress, perhaps through a daily or weekly report.
End with gratitude, acknowledging the time they took to consider your request and express your willingness to discuss it further.
Email subject lines for work-from-home requests
As you prepare to make your work-from-home request, one of the first impressions you’ll make is through your email’s subject line. A well-crafted subject line can set the tone for the discussion and ensure your email gets the attention it deserves. Below are some suggestions for compelling subject lines to consider.
- Request for Remote Work Days
- Proposal: Transition to Work from Home
- Seeking Approval for Remote Work Schedule
- Remote Work Request Due to Personal Circumstances
- Exploring Flexible Work Options: WFH Proposal
- Request to Work Remotely for Better Productivity
- Transitioning to Remote Work: Formal Request
- Discussion Needed: Potential Work-from-Home Schedule
- Seeking Flexibility: Remote Work Consideration
- Adjusting Work Location: Remote Work Proposal
- Opportunity to Enhance Productivity: WFH Request
- Temporary Remote Work Arrangement Proposal
- Formal Request for Work-from-Home Days
These subject lines are designed to be clear, direct, and professional. Remember to choose one that best aligns with your specific reason and the culture of your organization.
What to omit from your email requesting to work remotely
When crafting your work-from-home request, clarity and professionalism are essential. However, it’s just as important to know what to exclude as it is to know what to include. Steer clear of overly personal details or emotional pleas that don’t directly relate to the task. Avoid negativity or criticism of the current office environment, as this can come off as confrontational. It’s also wise to omit ambiguous or tentative language—confidence in your proposal can make all the difference. Finally, refrain from making it sound like the change only benefits you. Remember, the goal is to show that this arrangement is in the best interest of both you and the company.
Work-from-home request email templates
Example 1: Temporary work-from-home request
Example 2: Part-time work-from-home request
Example 3: Full-time work-from-home request
Remember, the goal is to create a mutually beneficial arrangement that demonstrates your dedication to work from home productivity and the team’s success. With clear communication and a well-structured email, you’re well on your way to opening up the conversation and laying the groundwork for a flexible work environment that works for everyone involved.