Home / Letters & Templates / How to Write a Work From Home Request Email

How to Write a Work From Home Request Email

In the age of digital connectivity, the traditional office setting has evolved drastically. Many of us have discovered the benefits of remote work – flexibility, zero commute time, and improved work-life balance. However, the transition from an office desk to a home office isn’t always a seamless one, especially if your company doesn’t have a standing remote work policy. The first step? Crafting a compelling work-from-home request email to your boss.

What is a work from home request email?

A work from home request email is a formal or semi-formal written communication sent by an employee to their supervisor or manager requesting permission to work remotely instead of physically in the office. This type of email is prevalent when flexible work arrangements are part of the company culture or in response to personal circumstances, such as health issues, family commitments, or unforeseen events like a pandemic. The email typically outlines the reasons for the request and the proposed duration of the work from home period. It often includes assurances about the employee’s ability to maintain productivity and communication while working remotely.

How to approach your boss about wanting to work from home

Navigating the conversation about remote work with your boss requires tact, timing, and thorough preparation. Start by identifying the ideal moment to broach the subject, ensuring they’re not overwhelmed with other tasks. It is beneficial to approach them after positive team meetings or when you know they’re generally more receptive. Next, arm yourself with solid research. 

Familiarize yourself with studies and statistics that support the advantages of remote work, such as improved productivity and enhanced mental well-being. Citing instances from the past where you’ve effectively managed responsibilities and deadlines outside the traditional office setting can support your case. Rather than diving into a permanent shift, consider proposing a trial period to demonstrate your willingness to be assessed and adapt based on feedback. 

Lastly, be proactive. Expect potential reservations your boss might have about remote work, like potential communication challenges or issues with accountability, and be prepared to address them head-on.

What to include in a work-from-home request email

State your reason

Whether it’s because of health concerns, childcare responsibilities, or simply because you believe you’d be more productive, it’s important to be honest about your reasons.

Specify the duration

Clearly mention if this is a permanent request, a few days a week, or just a temporary arrangement.

Present a work plan

Detail how you plan to manage your tasks, facilitate communication, and maintain productivity. This will show your boss that you’ve considered the operational side of things.

Assure availability

Reiterate that you’ll be just as available for meetings, urgent tasks, and team interactions as in the office.

Offer regular updates

Propose a system where you update your manager on your progress, perhaps through a daily or weekly report.

Close politely

End with gratitude, acknowledging the time they took to consider your request and express your willingness to discuss it further.

Email subject lines for work-from-home requests

As you prepare to make your work-from-home request, one of the first impressions you’ll make is through your email’s subject line. A well-crafted subject line can set the tone for the discussion and ensure your email gets the attention it deserves. Below are some suggestions for compelling subject lines to consider.

  • Request for Remote Work Days
  • Proposal: Transition to Work from Home
  • Seeking Approval for Remote Work Schedule
  • Remote Work Request Due to Personal Circumstances
  • Exploring Flexible Work Options: WFH Proposal
  • Request to Work Remotely for Better Productivity
  • Transitioning to Remote Work: Formal Request
  • Discussion Needed: Potential Work-from-Home Schedule
  • Seeking Flexibility: Remote Work Consideration
  • Adjusting Work Location: Remote Work Proposal
  • Opportunity to Enhance Productivity: WFH Request
  • Temporary Remote Work Arrangement Proposal
  • Formal Request for Work-from-Home Days

These subject lines are designed to be clear, direct, and professional. Remember to choose one that best aligns with your specific reason and the culture of your organization.

What to omit from your email requesting to work remotely

When crafting your work-from-home request, clarity and professionalism are essential. However, it’s just as important to know what to exclude as it is to know what to include. Steer clear of overly personal details or emotional pleas that don’t directly relate to the task. Avoid negativity or criticism of the current office environment, as this can come off as confrontational. It’s also wise to omit ambiguous or tentative language—confidence in your proposal can make all the difference. Finally, refrain from making it sound like the change only benefits you. Remember, the goal is to show that this arrangement is in the best interest of both you and the company.

Work-from-home request email templates

Example 1: Temporary work-from-home request

Subject: Proposal for Temporary Remote Work Arrangement

Dear [Manager’s Name],

I hope this message finds you well. Given the current projects I’m working on and the nature of my role, I believe that transitioning to a temporary remote work setup might benefit both my productivity and our team’s overall efficiency.

Having demonstrated consistent performance and timely project delivery, I feel confident that working from home will enable me to focus more deeply and reduce time spent on daily commutes. I’ve already identified strategies to maintain consistent communication with the team and have a structured daily routine planned.

I propose starting with a two-week trial period, after which we can assess the situation and make any necessary adjustments. I’m open to feedback and will ensure my availability for all scheduled meetings and team check-ins.

Thank you for considering my request. I’m eager to discuss this proposal in more detail, address any concerns, and find a way to make this beneficial for the entire team.

Warm regards,

[Your Name]

Example 2: Part-time work-from-home request

Subject: Exploring Flexible Work Options: WFH Consideration

Hello [Manager’s Name],

I hope you’re doing well. I’m reaching out to discuss possibly integrating some remote work days into my weekly schedule. With the collaborative tools we have at our disposal, I can maintain, if not enhance, my current productivity levels when working from home.

Over the past few months, I’ve found that on the days I’ve worked remotely due to personal appointments or other reasons, I’ve achieved a greater depth of focus. This has allowed me to tackle some of our more challenging tasks more efficiently.

I’d love the opportunity to formalize this arrangement, even if on a trial basis. Of course, keeping seamless communication with the team is a top priority, and I’m committed to making sure there’s no disruption in our workflows.

Please let me know a suitable time for us to discuss this further. This adjustment could be mutually beneficial, and I’m committed to finding a balance that aligns with our team’s objectives.

Best regards,

[Your Name]

Example 3: Full-time work-from-home request

Subject: Proposal for Permanent Remote Work Transition

Dear [Manager’s Name],

I hope this email finds you in good spirits. I wanted to discuss the possibility of transitioning to a full-time remote work arrangement.

Over the past [duration you’ve been working remotely, e.g., “year”], I’ve observed significant personal productivity improvements while working from home. Not only have I been able to manage my tasks more efficiently, but the reduced commute times and fewer distractions have also allowed me to dedicate more focused time to our projects. This shift in my work environment has benefited both my personal well-being and my contributions to the team.

Understanding the importance of team cohesion and communication, I’ve already been utilizing tools like [specific tools your company uses, e.g., “Zoom, Slack, and Asana”] to stay connected. I am committed to maintaining this level of engagement and that I remain fully accessible and accountable to the team, even from a remote setting.

A permanent remote work setup will allow me to deliver optimal results for [Company’s Name]. I’m more than willing to establish check-ins, provide regular updates, and make sure my performance remains at its peak.

I would appreciate the opportunity to discuss this further and address any reservations or questions you may have. My goal is to ensure that this arrangement aligns with our company’s goals and vision.

Thank you for considering my request, and I look forward to our conversation.

Warm regards,

[Your Name]

Remember, the goal is to create a mutually beneficial arrangement that demonstrates your dedication to work from home productivity and the team’s success. With clear communication and a well-structured email, you’re well on your way to opening up the conversation and laying the groundwork for a flexible work environment that works for everyone involved.