How to Write a Recommendation Request Letter

You’ve probably heard the phrase “it’s not what you know, but who you know that matters,” and there’s definitely some truth to the statement. From getting accepted into higher education programs to landing competitive jobs, recommendations play a huge role in advancing your career. 

If you’re a diligent, responsible employee, you’ve earned trust and respect from those you work with. Now it’s time to ask them for a recommendation. But how do you go about it? We’ll explain how to ask for a recommendation from a colleague or supervisor and share a sample recommendation request letter to use when making your ask.

What is a recommendation request?

When you apply for a job, an education program, or an internship, you’ll likely be asked to provide references. These references should be from people in your life who can speak to your positive attributes, like your technical skills, personal strengths, and work ethic. 

It’s poor etiquette to list someone as a reference before asking their permission first, so before you do, you’ll need to request a recommendation. Using a recommendation letter is one way to do that. 

Why is it important to ask in writing?

It’s important to formally ask for a reference because you want to be sure the person can actually give you a wholehearted recommendation. If a reference is weak, it’ll look worse for you than if that person didn’t speak at all. So, confirm they’re onboard with a recommendation request first.

Second, it’s a courteous way to ask. The professional world is full of practices and customs that might seem overly formal to you, but they can reflect on your reputation. Abiding by these norms can help preserve your positive image in the eyes of the people from whom you’re seeking a recommendation. 

When should you request a recommendation?

Send a recommendation request letter–which can be done via email–before using someone as a reference. You can also use this type of letter to ask for someone to recommend you for a job, promotion, career advancement program or membership into a professional organization.

What to include in your request

• Details on the position you’re applying for. Give the recipient some background on the role and the organization. 
• Suggested highlights. What strengths or skills do you feel it would be best for them to touch on? It’s a good idea to tie these to the specific requirements listed in the job posting. 
• Your resume. Make sure your reference is up to date with your latest position and accomplishments. 
• Instructions for submitting the recommendation. Be clear about the deadline and any other must-haves for your recommendation. If it needs to be mailed, include a pre-addressed, stamped envelope for them to use.