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How to Become a HR Coordinator

If you consider yourself a “people person” and think you would enjoy a job where you get to help others with their needs and questions, a human resources coordinator position might be an excellent fit for you.

An HR coordinator represents his or her company’s human resources department and helps facilitate all human resources programs and functions throughout the organization.

Typically working under the direction of an HR manager or director, an HR coordinator oversees essential issues related to employment, labor negotiations, compensation, and employee relations. HR coordinators also recommend ways to improve HR policies and practices for the benefit of all.

The job of HR coordinator requires wearing many hats, but it’s a rewarding one for candidates who are motivated, focused, and love helping people. 

Sample job description

HR coordinators assist with the administrative duties for the HR department of an organization, which include managing recruitment, employee records, employee benefits, and payroll processing. They also provide administrative support to all employees. HR coordinators are conceptual thinkers who have excellent administrative and IT skills and can multitask and adapt in a fast-paced environment. [Your Company Name] is looking for an experienced HR coordinator to help us change our HR department for the better. As an ideal candidate, you have experience facilitating daily HR functions, such as maintaining employee records, assisting with the recruitment process, and responding to employee inquiries. 

Typical duties and responsibilities

  • Coordinate recruiting and placement of workers
  • Facilitate various HR department processes
  • Help employees with their questions and issues
  • Assist in employee hiring, onboarding, and training
  • Help manage employee relations
  • Assist with employee compensation and benefits
  • Administer employee health plans
  • Work as a liaison between employees and insurance providers

Education and experience

This position requires a bachelor’s degree in human resource management, business administration, or a related field; employers typically prefer candidates who have an MBA.

Required skills and qualifications

  • Solid knowledge of business and human resources
  • Excellent communication and interpersonal skills
  • Management and leadership ability and experience
  • Demonstrated responsible business ethics
  • Ability to multitask and organize
  • Proficient in Microsoft Office Suite

Preferred qualifications

  • Bachelor’s degree in human resources, business, or related field
  • 2+ years of experience working in an HR department
  • Strong interpersonal skills
  • Self-motivated and managed
  • Familiar with confidentiality and dealing with employee records

Typical work environment

HR coordinators typically work in offices and work on computers. HR coordinators generally work full time from Monday through Friday during regular business hours. HR coordinators who are involved in recruitment may be required to travel to attend job fairs, visit colleges, and meet with applicants.  

Typical hours

The typical work hours for an HR Coordinator are from 9 AM to 5 PM, Monday through Friday, in an office setting.

Available certifications

HR coordinators are found in a wide variety of industries, and many institutions offer certifications that can help them advance their careers. Here are some of the certifications available for HR coordinators: 

  • Professional in Human Resources (PHR). The HR Certification Institute offers this certification for HR professionals and proves your in-depth knowledge of the technical and operational aspects of HR management, laws, and regulations. The exam covers employee and labor relations, business management, talent planning and acquisition, total rewards, and learning and development. To be eligible for the PHR you must meet one of several conditions for education and/or experience. The PHR certification is valid for three years. To maintain your PHR credential, you are required to earn 60 recertification credits over 3 years or retake the exam. 
  • Certified Professional – Human Resource (IPMA-CP). The International Public Management Association for Human Resources (IPMA-HR) offers the IPMA-CP for entry or mid-level HR professionals looking to gain expertise, build their knowledge, and set themselves apart in the workplace. Candidates must complete the Public Sector HR Essentials course and pass the IPMA-CP exam to become certified. To retain certification, you must recertify every three years.

Career path

The career path for an HR coordinator starts with obtaining a bachelor’s degree in human resource management, business administration, or a related field. Employers often prefer candidates with an MBA in these fields. Also, achieving certification as a Professional in Human Resources can help lay the groundwork to advance in an HR career.

US, Bureau of Labor Statistics’ job outlook

SOC Code: 13-1071

2020 Employment674,800
Projected Employment in 2030748,200
Projected 2020-2030 Percentage Shift 10% increase
Projected 2020-2030 Numeric Shift73,400 increase

According to SelectHub, the employee experience will become more central in the roles of human resources professionals; they will have to prioritize employee-centric culture and experience to recruit the best candidates. And while some automation and artificial intelligence (AI) may coexist with human resources jobs, they will serve as complementary technologies, helping HR coordinators do their jobs more efficiently.