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How to Become a Legal Data Entry Specialist

If you have stellar typing skills, you are detail-oriented, and your time management abilities are outstanding, a legal data entry specialist might be a perfect opportunity for your next career move.

A legal data entry specialist is responsible for entering data into a database for a law firm or legal department of an organization. They must ensure that all the information is entered promptly and that it is accurate. In order to succeed as a legal data entry specialist, you will need to have excellent computer and typing skills and the ability to work quickly under minimal supervision. Legal data entry specialists also review and fact check data, correct errors and inconsistencies, and ensure that the data is easily accessible.

Legal data entry specialists must have an intermediate level of proficiency in using computers and relevant computer software. The ability to excel in a high-pressure, fast-paced environment is essential. They must be able to communicate effectively verbally and in writing. Familiarity with legal terms and various types of legal documents is helpful as a legal data entry specialist.

Sample job description

Legal data entry specialists ensure that data is accurate before it has been entered. They also may have to correct prior data entry errors by comparing data with source documents. They may review and process invoices and maintain activity logs. By having up-to-par time management skills and proficiency in clerical tools, they will be able to successfully handle the completion of tasks assigned to you. [Your Company Name] is hiring experienced legal data entry specialists to help the company grow to higher heights. If you have experience with problem-solving and critical thinking and a track record of resilience and flexibility, a position at our company may be a good fit for you. 

Typical duties and responsibilities

  • Compile, sort, and verify the accuracy of data before it is entered
  • Locate and correct data entry errors, or report them to a supervisor
  • Compare data with source documents, or re-enter data in verification format to detect errors
  • Review, fact-check, and process invoices 
  • Index invoices and file them in the appropriate places
  • Maintain logs of activities and completed work
  • Read source documents such as reports or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners

Education and experience

  • This position requires a high school diploma or GED. General knowledge of law firm operations is a plus.

Required skills and qualifications

  • Excellent computer skills including typing
  • Proficient in Microsoft Office Suite
  • Excellent time management
  • Close attention to detail
  • Ability to complete tasks with little to no supervision

Preferred qualifications

  • Efficient ability to use a computer
  • Moderate knowledge of Microsoft Outlook and Excel
  • Strong attention to detail
  • Consistent and reliable work ethic
  • Excellent time management

Typical work environment

Most legal data entry specialists work in an office setting, but this may vary depending on the situation. Law firms often make use of data entry specialists. The daily work of a legal data entry specialist may involve compiling and sorting information and reviewing and fact-checking data as it comes up. 

Typical hours

The typical work hours for a legal data entry specialist are from 9 AM to 4 PM, Monday through Friday, in an office setting. However, longer or different hours can be necessary, depending on the needs and hours of an individual firm. 

Available certifications

Receiving certifications can really set you apart from the rest of the crowd. Check out the following: 

  • The Data Entry Course. This is a course offered by Coursera and is created by faculty members of Macquarie University. It is part of the specialization program – Excel for Business. This course will help its participants learn the essentials of Microsoft Excel, which is often necessary for data entry. 
  • Data Entry Course for Beginners. This is the perfect course for those who want to become confident in data entry. It’s offered through Udemy. Students become acquainted with live examples and learn to complete professional skills from video lectures, practice files, and more.

Career path

The career path for a legal data entry specialist entails first obtaining a high school diploma or GED. This path can often start as an entry-level position but can have opportunities for advancement, based on experience and performance. Also, legal data entry specialists can seek to further their career through completing courses that can bolster their skills in typing, computer knowledge, legal and medical office procedures, and more. 

US, Bureau of Labor Statistics’ job outlook

SOC Code: 49-9021

2020 Employment151,520
Projected Employment in 2030154,398
Projected 2020-2030 Percentage Shift 2% increase
Projected 2020-2030 Numeric Shift2,878 increase

With digital information being the lifeblood of virtually every industry, data entry jobs exist at many legal firms. Data entry may not be the flashiest role, but it can be a steady one for someone with the skills and drive to excel at it.